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Employer Identification Numbers

Employer Identification Numbers What is an Employer Identification Numbers?

An Employer Identification Number, often just called an EIN is a number that is used as a way to identify and individual or a company that needs to pay withholding taxes on their employees.

An Employer Identification Number can also be referred to as a:

• Federal Tax Identification number

• Tax Identification number (TIN)

• Federal Employer Identification number (FEIN)

An Employer Identification Number is a nine digit number written in form XX-XXXXXXX. It is unique to a particular employer and is assigned by the Internal Revenue Service for identification purposes.

The two digit prefix of an Employer Identification Number indicates which campus assigned the Employer Identification Number. Before 2001, the two digit prefix indicated the geographic area of the business. However, this is no longer applicable. 

Employer Identification Numbers are used by sole employers, corporations, government agencies, sole proprietors, partnerships, trusts, nonprofit organizations, estates of decedents, certain individuals without employers, and other business entities. Each of these only requires one FEIN number

An employer needs an Employer Identification Number if an employer:

• Has employees

• Is involved in trusts, estates, non-profit organizations, real estate mortgages investment conduits, plan administrators, or farmers’ cooperatives

• Runs the business as a partnership or corporation

• Has a Keogh plan

• Files Excise, Employment, or Alcohol, Tobacco, and Firearms tax returns

• Withholds taxes  other than wages on a non-resident alien employee

If the employer does at least one of these things, a FEIN is required.bu

An Employer Identification Number can obtain by completing an application either online, through a toll-free telephone service, through fax or by mail with From SS-4. The internet application is the preferred method for EIN application by customers. Once completed, the FEIN is issued immediately. However, an immediate EIN number can also be received through by phone from 7AM to 10PM local time during the weekdays. Applying by fax takes up to four business days while a mail application takes up to one month.In certain circumstances, a business may need a new Employer Identification Number. Generally this is due to any sort of structure change or just a change in ownership. Some changes that require Employer Identification Number changes include:

For Sole Proprietors

• Being subject to a bankruptcy proceeding

• Taking in partners and becoming a partnership

• Incorporating

• Purchasing or inheriting an existing business that will be operated as a sole proprietorship

For Corporations

• Receiving a new charter from the secretary of state

• Being or becoming a subsidiary of a corporation using a parent’s EIN

• Changing to a sole proprietorship or partnership

• Creating a new corporation after a statutory merger

For Partnerships

• Partnership becoming a sole proprietorship

• Incorporating

• Ending an old partnership and beginning a new partnership

Avoiding Common FEIN Problems

Many of the common problems involving an Employer Identification Number are experienced by incorrectly filling out paperwork. In order to prevent this, remember to:

• Always include an Employer Identification Number, SSN, or ITIN on Form SS-4

• Use a full legal name on Form SS-4 as well as the EIN provided consistently 

• Inform the IRS of business name changes

• If the company uses a P.O. Box, use that instead of the physical address as the mailing address

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