301-74.1—What policies must we follow in planning a conference?
When planning a conference, you must:
(a)
Minimize all conference costs, including administrative costs, conference attendees' travel costs, and conference attendees' time costs;
(b)
Maximize the use of Government-owned or Government provided conference facilities as much as possible;
(c)
Identify opportunities to reduce costs in selecting a particular conference location and facility (e.g., through the availability of lower rates during the off-season at a site with seasonal rates); and
(d)
Ensure that the conference planner or designee does not retain for personal use any promotional benefits or materials received from a travel service provider as a result of booking the conference (see §§ 301-53.2 and 301-53.3 of this chapter ); and