U.S. Code > Title 41 Public Contracts > CHAPTER 7—OFFICE OF FEDERAL PROCUREMENT POLICY (§§ 401,_402—440) > § 417. Record requirements

§ 417. Record requirements

(a) Establishment and maintenance of computer file by executive agency; time period coverage
Each executive agency shall establish and maintain for a period of five years a computer file, by fiscal year, containing unclassified records of all procurements greater than the simplified acquisition threshold in such fiscal year.
(b) Contents
The record established under subsection (a) of this section shall include—
(1) with respect to each procurement carried out using competitive procedures—
(A) the date of contract award;
(B) information identifying the source to whom the contract was awarded;
(C) the property or services obtained by the Government under the procurement; and
(D) the total cost of the procurement;
(2) with respect to each procurement carried out using procedures other than competitive procedures—
(A) the information described in clauses (1)(A), (1)(B), (1)(C), and (1)(D);
(B) the reason under section 253 (c) of this title or section 2304 (c) of title 10, as the case may be, for the use of such procedures; and
(C) the identity of the organization or activity which conducted the procurement.
(c) Record categories
The information that is included in such record pursuant to subsection (b)(1) of this section and relates to procurements resulting in the submission of a bid or proposal by only one responsible source shall be separately categorized from the information relating to other procurements included in such record. The record of such information shall be designated “noncompetitive procurements using competitive procedures”.
(d) Transmission and data entry of information
The head of each executive agency shall ensure the accuracy of the information included in the record established and maintained by such agency under subsection (a) and shall transmit in a timely manner such information to the General Services Administration for entry into the Federal Procurement Data System referred to in section 405 (d)(4) of this title, or any successor system.