82.38.140 - Special fuel records -- Reports -- Inspection.

Special fuel records — Reports — Inspection.

(1) Every licensee and every person importing, manufacturing, refining, transporting, blending, or storing special fuel in this state shall keep for a period of not less than five years open to inspection at all times during the business hours of the day to the department or its authorized representatives, a complete record of all special fuel purchased or received and all of such products sold, delivered, or used by them. Such records shall show:

     (a) The date of each receipt;

     (b) The name and address of the person from whom purchased or received;

     (c) The number of gallons received at each place of business or place of storage in the state of Washington;

     (d) The date of each sale or delivery;

     (e) The number of gallons sold, delivered, or used for taxable purposes;

     (f) The number of gallons sold, delivered, or used for any purpose not subject to the tax imposed in this chapter;

     (g) The name, address, and special fuel license number of the purchaser if the special fuel tax is not collected on the sale or delivery;

     (h) The inventories of special fuel on hand at each place of business at the end of each month.

     (2)(a) All international fuel tax agreement licensees and dyed special fuel users authorized to use dyed special fuel on highway in vehicles licensed for highway operation shall maintain detailed mileage records on an individual vehicle basis.

     (b) Such operating records shall show both on-highway and off-highway usage of special fuel on a daily basis for each vehicle.

     (c) In the absence of operating records that show both on-highway and off-highway usage of special fuel on a daily basis for each vehicle, fuel consumption must be computed under RCW 82.38.060.

     (3) The department may require a person other than a licensee engaged in the business of selling, purchasing, distributing, storing, transporting, or delivering special fuel to submit periodic reports to the department regarding the disposition of the fuel. The reports must be on forms prescribed by the department and must contain such information as the department may require.

     (4) Every person operating any conveyance for the purpose of hauling, transporting, or delivering special fuel in bulk shall have and possess during the entire time the person is hauling special fuel, an invoice, bill of sale, or other statement showing the name, address, and license number of the seller or consigner, the destination, name, and address of the purchaser or consignee, license number, if applicable, and the number of gallons. The person hauling such special fuel shall at the request of any law enforcement officer or authorized representative of the department, or other person authorized by law to inquire into, or investigate those types of matters, produce for inspection such invoice, bill of sale, or other statement and shall permit such official to inspect and gauge the contents of the vehicle.

[2007 c 515 § 27; 1998 c 176 § 66. Prior: 1996 c 104 § 10; 1996 c 90 § 2; 1995 c 274 § 22; 1988 c 51 § 1; 1979 c 40 § 10; 1971 ex.s. c 175 § 15.]

Notes: Severability -- Effective date -- 2007 c 515: See notes following RCW 82.36.010.