8.9A-519 - A-519. Numbering, maintaining, and indexing records; communicating information provided in records.
§ 8.9A-519. Numbering, maintaining, and indexing records; communicatinginformation provided in records.
(a) Filing office duties. For each record filed in a filing office, thefiling office shall:
(1) assign a unique number to the filed record;
(2) create a record that bears the number assigned to the filed record andthe date and time of filing;
(3) maintain the filed record for public inspection; and
(4) index the filed record in accordance with subsections (c), (d), and (e).
(b) File number. A file number assigned after January 1, 2002, must include adigit that:
(1) is mathematically derived from or related to the other digits of the filenumber; and
(2) aids the filing office in determining whether a number communicated asthe file number includes a single-digit or transpositional error.
(c) Indexing; general. Except as otherwise provided in subsections (d) and(e), the filing office shall:
(1) index an initial financing statement according to the name of the debtorand index all filed records relating to the initial financing statement in amanner that associates with one another an initial financing statement andall filed records relating to the initial financing statement; and
(2) index a record that provides a name of a debtor which was not previouslyprovided in the financing statement to which the record relates alsoaccording to the name that was not previously provided.
(d) Indexing; real-property-related financing statement. If a financingstatement is filed as a fixture filing or covers as-extracted collateral ortimber to be cut, it must be filed for record and the filing office shallindex it:
(1) under the names of the debtor and of each owner of record shown on thefinancing statement as if they were the mortgagors under a mortgage of thereal property described; and
(2) to the extent that the law of the Commonwealth provides for indexing ofrecords of mortgages under the name of the mortgagee, under the name of thesecured party as if the secured party were the mortgagee thereunder, or, ifindexing is by description, as if the financing statement were a record of amortgage of the real property described.
(e) Indexing; real-property-related assignment. If a financing statement isfiled as a fixture filing or covers as-extracted collateral or timber to becut, the filing office shall index an assignment filed under § 8.9A-514 (a)or an amendment filed under § 8.9A-514 (b):
(1) under the name of the assignor as grantor; and
(2) to the extent that the law of the Commonwealth provides for indexing arecord of the assignment of a mortgage under the name of the assignee, underthe name of the assignee.
(f) Retrieval and association capability. The filing office shall maintain acapability:
(1) to retrieve a record by the name of the debtor and by the file numberassigned to the initial financing statement to which the record relates; and
(2) to associate and retrieve with one another an initial financing statementand each filed record relating to the initial financing statement.
(g) Removal of debtor's name. The filing office may not remove a debtor'sname from the index until one year after the effectiveness of a financingstatement naming the debtor lapses under § 8.9A-515 with respect to allsecured parties of record.
(h) Timeliness of filing office performance. The filing office shall performthe acts required by subsections (a) through (e) at the time and in themanner prescribed by filing-office rule, but not later than five businessdays after the filing office receives the record in question.
(i) Inapplicability to real-property-related filing office. Subsections (b)and (h) do not apply to a filing office described in § 8.9A-501 (a) (1).
(1964, c. 219, § 8.9-403; 1973, c. 509; 1975, c. 225; 1976, c. 536; 1977, c.539; 1978, c. 284; 1982, c. 652; 1984, cc. 40, 771; 1985, c. 297; 1988, c.804; 1990, cc. 89, 412; 1992, c. 784; 2000, c. 1007.)