24.2-107 - Meetings; quorum; notice; account of proceedings; seal; records open to inspection.
§ 24.2-107. Meetings; quorum; notice; account of proceedings; seal; recordsopen to inspection.
The electoral board of each city and county shall meet during the first weekin February and during the month of March each year at the time set by theboard and at any other time on the call of any board member. Two membersshall constitute a quorum. Notice of each meeting shall be given to all boardmembers either by the secretary or the member calling the meeting at leastthree business days prior to the meeting except in the case of an emergencyas defined in § 2.2-3701. Notice shall be given to the public as required by§ 2.2-3707. All meetings shall be conducted in accordance with therequirements of the Virginia Freedom of Information Act (§ 2.2-3700 et seq.)unless otherwise provided by this section. Notwithstanding the public noticerequirements of § 2.2-3707, two or more members of an electoral board maymeet on election day to discuss a matter concerning that day's election,where such matter requires resolution on that day, and an effort has beenmade by all available means to give notice of the meeting to all boardmembers. The presence of two or more board members while the ballots,election materials, or voting equipment are being prepared, current orpotential polling places are being inspected, or election officials are beingtrained, shall not constitute a meeting provided that no discussion ordeliberation takes place that would otherwise constitute a meeting.
The secretary shall keep an accurate account of all board proceedings in aminute book, including all appointments and removals of general registrarsand officers of election. The secretary shall keep in his custody the dulyadopted seal of the board.
Books, papers, and records of the board shall be open to public inspectionwhenever the general registrar's office is open for business either at theoffice of the board or the office of the general registrar.
No election record containing an individual's social security number, or anypart thereof, shall be made available for inspection or copying by anyone.The State Board of Elections shall prescribe procedures for local electoralboards and general registrars to make the information in certificates ofcandidate qualification available in a manner that does not reveal socialsecurity numbers or any parts thereof.
(Code 1950, §§ 24-34, 24-43; 1970, c. 462, § 24.1-30; 1978, c. 778; 1979, c.27; 1982, c. 290; 1993, c. 641; 1994, c. 656; 2003, c. 1015; 2007, cc. 311,318.)