68-3-8.5 - Mailing reports and payments to government -- Determining when the report or payment is considered to be filed or made.
68-3-8.5. Mailing reports and payments to government -- Determining when thereport or payment is considered to be filed or made.
(1) As used in this section:
(a) "Payment" means money required or authorized to be paid to the state or a politicalsubdivision of the state.
(b) "Report" means a report, claim, tax return, statement, or other document required orauthorized to be filed with the state or a political subdivision of the state.
(c) "Trigger report" means a report that, upon its receipt by a political subdivision of thestate, triggers a responsibility on the part of the political subdivision to respond.
(2) (a) Except as otherwise provided by statute:
(i) a report, other than a trigger report, or a payment that is transmitted through theUnited States mail is considered to be filed or made and received by the state or politicalsubdivision on the date shown by the post office cancellation mark stamped upon the envelope orother appropriate wrapper containing it; and
(ii) a trigger report that is transmitted through the United States mail is considered to befiled and received on the date shown by the post office cancellation mark stamped upon theenvelope or other appropriate wrapper containing it, if the report is addressed to the attention of:
(A) the county clerk, for a county;
(B) the city recorder, for a city;
(C) the town clerk, for a town; or
(D) the clerk or comparable official of the political subdivision, for any other politicalsubdivision of the state.
(b) A report or payment that is mailed but not received by the state or politicalsubdivision, or received but the cancellation mark is illegible, erroneous, or omitted, isconsidered to be filed or made and received on the date it was mailed if:
(i) the sender establishes by competent evidence that the report or payment was depositedin the United States mail on or before the date for filing or paying; and
(ii) the sender files with the state or political subdivision a duplicate within 30 days afterthe state or political subdivision gives the sender written notification of nonreceipt of the reportor payment.
(c) If any report or payment is sent by United States mail, consistent with Subsection(2)(a), and is registered or certified:
(i) a record authenticated by the United States post office of that registration orcertification is considered to be competent evidence that the report or payment was delivered tothe person or entity to which it was addressed; and
(ii) the date of registration or certification is considered to be the postmarked date.
(3) If the date for filing a report or making a payment falls upon a Saturday, Sunday, orlegal holiday, the filing or payment is considered to be timely if it is performed on the nextbusiness day.
Amended by Chapter 180, 2009 General Session