63A-9-401 - Division -- Duties.
63A-9-401. Division -- Duties.
(1) The division shall:
(a) perform all administrative duties and functions related to management of statevehicles;
(b) coordinate all purchases of state vehicles;
(c) establish one or more fleet automation and information systems for state vehicles;
(d) make rules establishing requirements for:
(i) maintenance operations for state vehicles;
(ii) use requirements for state vehicles;
(iii) fleet safety and loss prevention programs;
(iv) preventative maintenance programs;
(v) procurement of state vehicles, including:
(A) vehicle standards;
(B) alternative fuel vehicle requirements;
(C) short-term lease programs;
(D) equipment installation; and
(E) warranty recovery programs;
(vi) fuel management programs;
(vii) cost management programs;
(viii) business and personal use practices, including commute standards;
(ix) cost recovery and billing procedures;
(x) disposal of state vehicles;
(xi) reassignment of state vehicles and reallocation of vehicles throughout the fleet;
(xii) standard use and rate structures for state vehicles; and
(xiii) insurance and risk management requirements;
(e) establish a parts inventory;
(f) create and administer a fuel dispensing services program that meets the requirementsof Subsection (2);
(g) emphasize customer service when dealing with agencies and agency employees;
(h) conduct an annual audit of all state vehicles for compliance with divisionrequirements;
(i) before charging a rate, fee, or other amount to an executive branch agency, or to asubscriber of services other than an executive branch agency:
(i) submit the proposed rates, fees, and cost analysis to the Rate Committee establishedin Section 63A-1-114; and
(ii) obtain the approval of the Legislature as required by Section 63J-1-410; and
(j) conduct an annual market analysis of proposed rates and fees, which analysis shallinclude a comparison of the division's rates and fees with the fees of other public or privatesector providers where comparable services and rates are reasonably available.
(2) The division shall operate a fuel dispensing services program in a manner that:
(a) reduces the risk of environmental damage and subsequent liability for leaks involvingstate-owned underground storage tanks;
(b) eliminates fuel site duplication and reduces overall costs associated with fueldispensing;
(c) provides efficient fuel management and efficient and accurate accounting of
fuel-related expenses;
(d) where practicable, privatizes portions of the state's fuel dispensing system;
(e) provides central planning for fuel contingencies;
(f) establishes fuel dispensing sites that meet geographical distribution needs and thatreflect usage patterns;
(g) where practicable, uses alternative sources of energy; and
(h) provides safe, accessible fuel supplies in an emergency.
(3) The division shall:
(a) ensure that the state and each of its agencies comply with state and federal law andstate and federal rules and regulations governing underground storage tanks;
(b) coordinate the installation of new state-owned underground storage tanks and theupgrading or retrofitting of existing underground storage tanks; and
(c) ensure that counties, municipalities, school districts, local districts, and specialservice districts subscribing to services provided by the division sign a contract that:
(i) establishes the duties and responsibilities of the parties;
(ii) establishes the cost for the services; and
(iii) defines the liability of the parties.
(4) (a) In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act,the director of the Division of Fleet Operations:
(i) may make rules governing fuel dispensing; and
(ii) shall make rules establishing standards and procedures for purchasing the mosteconomically appropriate size and type of vehicle for the purposes and driving conditions forwhich the vehicle will be used, including procedures for granting exceptions to the standards bythe executive director of the Department of Administrative Services.
(b) Rules made under Subsection (4)(a)(ii):
(i) shall designate a standard vehicle size and type that shall be designated as thestatewide standard vehicle for fleet expansion and vehicle replacement;
(ii) may designate different standard vehicle size and types based on defined categoriesof vehicle use;
(iii) may, when determining a standard vehicle size and type for a specific category ofvehicle use, consider the following factors affecting the vehicle class:
(A) size requirements;
(B) economic savings;
(C) fuel efficiency;
(D) driving and use requirements;
(E) safety;
(F) maintenance requirements; and
(G) resale value; and
(iv) shall require agencies that request a vehicle size and type that is different from thestandard vehicle size and type to:
(A) submit a written request for a nonstandard vehicle to the division that contains thefollowing:
(I) the make and model of the vehicle requested, including acceptable alternate vehiclemakes and models as applicable;
(II) the reasons justifying the need for a nonstandard vehicle size or type;
(III) the date of the request; and
(IV) the name and signature of the person making the request; and
(B) obtain the division's written approval for the nonstandard vehicle.
(5) (a) (i) Each state agency and each higher education institution shall subscribe to thefuel dispensing services provided by the division.
(ii) A state agency may not provide or subscribe to any other fuel dispensing services,systems, or products other than those provided by the division.
(b) Counties, municipalities, school districts, local districts, special service districts, andfederal agencies may subscribe to the fuel dispensing services provided by the division if:
(i) the county or municipal legislative body, the school district, or the local district orspecial service district board recommends that the county, municipality, school district, localdistrict, or special service district subscribe to the fuel dispensing services of the division; and
(ii) the division approves participation in the program by that government unit.
(6) The director, with the approval of the executive director, may delegate functions toinstitutions of higher education, by contract or other means authorized by law, if:
(a) the agency or institution of higher education has requested the authority;
(b) in the judgment of the director, the state agency or institution has the necessaryresources and skills to perform the delegated responsibilities; and
(c) the delegation of authority is in the best interest of the state and the functiondelegated is accomplished according to provisions contained in law or rule.
Amended by Chapter 183, 2009 General Session