§ 42-84-4 - Powers and duties.
SECTION 42-84-4
§ 42-84-4 Powers and duties. – The director, through the forms management center, shall:
(1) Coordinate a forms management program for all stateagencies and educational institutions and provide assistance in establishinginternal and external forms management capabilities;
(2) Study, develop, coordinate, and initiate forms ofinteragency and common administrative usage, and establish basic state designand specification criteria to effect the standardization of state forms;
(3) Provide assistance to state agencies and educationalinstitutions for economical forms design and forms art work composition andestablish and supervise control procedures to prevent the undue creation andreproduction of state forms;
(4) Provide assistance, training, and instruction in formsmanagement techniques to state agencies and educational institutions formsmanagement representatives and departmental forms coordinators, and providedirect administrative and forms management assistance to new stateorganizations or institutions as they are created;
(5) Maintain a central cross index of state forms tofacilitate the standardization of these forms, to eliminate redundant forms,and to provide a central source of forms usage and availability information;
(6) Utilize appropriate procurement techniques to takeadvantage of competitive bidding, consolidated orders, and contract procurementof forms, and work directly with the public printer toward more efficient,economical and timely procurement receipt, storage and distribution of stateforms;
(7) Coordinate the forms management program with the existingstate archives and records management program to insure timely disposition ofoutdated forms and related records;
(8) Conduct periodic evaluation of the effectiveness of theoverall forms management program and the forms management practices of theindividual state educational institutions and state agencies, and maintainrecords, which indicate net dollar savings which have been realized throughcentralized forms management;
(9) Enter into agreements which delegate implementing actionto state agencies or educational institutions where the mutually developedarrangements will result in the most timely and economical method ofaccomplishing the responsibilities set forth in this section; and
(10) Develop and promulgate rules and standards to implementthe overall purposes of this section.