§ 17-27-3 - Filing of affidavits.
SECTION 17-27-3
§ 17-27-3 Filing of affidavits. – (a) The affidavit required by § 17-27-2 shall be filed, together with acopy of the contract or a written summary of the principal terms of thecontract, with the board of elections. If the contract is in writing, then theaffidavit shall be filed within sixty (60) days of the execution of thecontract; if the contract is not in writing, then the affidavit shall be filedwithin sixty (60) days of the date when the state vendor first is notified thatthey have reached the five thousand dollar ($5,000) threshold established by§ 17-27-2.
(b) Notwithstanding the provisions of subsection (a) of thissection, any state vendor who has a reasonable belief that it would be requiredto make two (2) or more filings in any calendar year pursuant to this sectionwill be deemed to have satisfied its obligations under this section if it filesa notice certifying that belief with the board of elections and subsequentlyfiles an affidavit meeting the requirements of this section on or before July31 with respect to the preceding six (6) months ending on June 30 and on orbefore January 31 for the six (6) month period of the preceding year endingDecember 31.
(c) Parent, affiliate, or subsidiary entities of a statevendor which are required to report pursuant to this chapter may do so in theform of a consolidated report which contains the required information for boththe vendor, its parent, subsidiary, or affiliated entity. All affidavits filedby state vendors pursuant to this chapter shall be public documents.
(d) The board of elections shall maintain on its website areport of all vendors submitting affidavits as required under this chapterwhich report shall include: the name of the vendor, a summary description ofthe vendor contract, if written, or the services performed or goods purchasedand their cost, and the amount of reportable contributions pursuant to chapter25 of this title.