§ 13-8-6 - Duties of administrator – Case folders.
SECTION 13-8-6
§ 13-8-6 Duties of administrator –Case folders. – (a) The duties of the administrator shall include the following:
(1) To administer the office of the parole board;
(2) To supervise the collection of data for each applicantfor parole;
(3) To summarize collected data and prepare a folder on eachapplicant for parole, including the summary of the information collected fromthe above sources, or any other sources which are deemed appropriate, togetherwith the original supporting documents, and all communications addressed to theboard and its members concerning the applicant for parole;
(4) To maintain, in the folder of each applicant, the reportof the board provided for in § 13-8-23;
(5) To arrange for each meeting of the board;
(6) To prepare all reports required of the board;
(7) To send to the state and local police a list of allpersons, including their date of birth and last known address prior toincarceration, lead offenses, and the name of the police department whichprosecuted the person, whose application for parole is to be considered by theboard, not less than six (6) weeks prior to the meeting to consider theapplications, so that the state police and the local police departments mayreturn any comment deemed appropriate at least two (2) weeks prior to thescheduled meeting; and to make a reasonable effort to notify the victim of thecrime committed by the prisoner, or, in homicide cases, the victim's next ofkin, and/or, in cases where the victim is a minor, the victim's parent and/orlegal guardian, not less than thirty (30) days prior to the meeting, of his orher right to provide a victim impact statement to the board;
(ii) For the purposes of this subdivision the following wordsand phrases have the following meanings:
(A) "Victim" means an individual who has suffered direct orthreatened physical, emotional, or financial harm as the result of thecommission of a crime, or an immediate family member of a minor or a homicidevictim.
(B) "Victim impact statement" means a statement providinginformation about the financial, emotional, and physical effects of a crime onthe victim and the victim's family, and specific information about the victim,the circumstances surrounding the crime, and the manner in which it wasperpetrated.
(8) To furnish the attorney general, the state police, andthe local police departments set forth in § 13-8-9.1 with a photograph (ora reasonable facsimile) of each prisoner released, taken at the time of his orher release on parole;
(9) To notify the police department of the town or city inwhich the prisoner resided before sentence and the police department of thecity or town in which he or she is to reside, at least five (5) days prior tothe release of any prisoner on parole, of the release;
(10) To have published in a newspaper of general circulation,once a month, the names of the persons whose applications for parole are to beconsidered within the upcoming month and the hearing date or dates of theapplications;
(11) To prepare a list of all individuals released by theboard;
(12) To maintain that list in the permanent files of theoffice of the board, which list shall be a public record;
(13) To confer with the director of corrections on allmatters relating to the activities of the board; and
(14) To perform related duties as required.
(b) Case folders shall be made available to each member ofthe board not less than a week prior to its meeting to interview applicants forparole and shall be maintained in the permanent files of the board.