54-46.1 Central Microfilm Unit
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<![CDATA[CHAPTER 54-46.1CENTRAL MICROFILM UNIT54-46.1-01.Central microfilm unit - Contracting for services.The state recordsadministrator shall establish and maintain a central microfilm unit and microfilm any record of any<br>state office, agency, or department in either the executive, legislative, or judicial branch of state<br>government, if the administrator determines the cost of the microfilming is reasonable in relation<br>to the record's historical significance or the frequency and type of use of the record. If the<br>administrator and the office of management and budget determine that the services called for in<br>this chapter can be provided more efficiently and economically through contracting with private<br>contractors, the administrator may enter into such contracts or require an agency to use the<br>services of a contractor as allowed by section 54-46.1-05. Release of records to a contractor for<br>microfilming under this section or section 54-46.1-05 is not a violation of section 12.1-13-01,<br>54-46.1-07, or any other law that provides for any civil or criminal penalty for the release of<br>certain records. A contractor hired by the administrator under this section or by an agency under<br>section 54-46.1-05 may not disclose any information from any record, disclose any record the<br>contractor receives for microfilming services, or make or retain a copy or other reproduction of a<br>record not required by the contract to be made. Any contractor hired by the administrator under<br>this section or by an agency under section 54-46.1-05 is subject to the penalties provided by law<br>for unauthorized release of public records, and the contractor must agree to fully comply with all<br>applicable state or federal laws or rules prohibiting release of public records.Each office,agency, and department shall reimburse the central microfilm unit for the actual costs incurred in<br>microfilming its records. The administrator shall deposit moneys received under this section in<br>the information technology operating account.The administrator shall employ professional,technical, and clerical personnel as the administrator determines to be necessary to carry out the<br>duties prescribed in this chapter and, within the limits of the legislative appropriation, shall fix the<br>salaries of all employees within the central microfilm unit.All personnel within the centralmicrofilm unit must be allowed their actual and necessary travel expenses at the same rate as for<br>other employees of the state. The administrator may perform microfilm services for any state<br>institution and for any county, when the institution or county requests such services and the<br>administrator agrees that the request is consistent with good records management practices.54-46.1-02. Transfer of equipment - Exception - Alternative services. Repealed byS.L. 1991, ch. 614, </p>
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