54-44.6 Forms Management
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<![CDATA[CHAPTER 54-44.6FORMS MANAGEMENT54-44.6-01.Declaration of legislative intent.The legislative assembly finds anddeclares that there is a need to minimize the governmental paperwork burden for state and local<br>government entities, individuals, businesses, and others; that the costs of collecting, maintaining,<br>using, and disseminating information are constantly escalating due to the increasingly<br>voluminous and complex nature of state statutes and regulations; that there is a need to<br>coordinate, integrate, and to the extent practicable and appropriate, make uniform the<br>information policies and practices in North Dakota; and that the governmental paperwork burden<br>can best be eased by establishing a statewide forms management program within the<br>information technology department.54-44.6-02. Definitions. As used in this chapter, unless the context or subject matterotherwise requires:1."Agency" means any department, office, commission, board, or other unit, however<br>designated, of the executive branch of state government.2."Form" means any document designed to record information and containing blank<br>spaces and which may contain headings, captions, boxes, or other printed or written<br>devices to guide the entry and interpretation of the information.54-44.6-03. State forms manager. The chief information officer of the state shall serveas the state forms manager. The manager shall administer in the executive branch of state<br>government the forms management program established by this chapter. The program must<br>apply efficient and economical management methods to the creation and utilization of state<br>forms.54-44.6-04. Duties of manager. The manager shall:1.Establish a statewide forms management program, prescribing the standards and<br>procedures for forms creation and utilization.2.Conduct surveys of forms management practices to identify forms which can be<br>standardized, consolidated, or eliminated as duplicative and unnecessary.3.Assist agencies in the design of those forms which cannot be eliminated to minimize<br>the effort and costs required to complete them.4.Establish a forms management program to provide agencies with forms design and<br>revision services and to develop and implement standards for design, typography,<br>format, data sequence, analysis, and numbering of state forms.5.Establish a central state form numbering system and a central cross-index filing<br>system of state forms.6.Provide training for agency forms coordinators.54-44.6-05. Duties of agencies. Each agency shall:1.Establish and maintain an active, continuing program for the economical and<br>efficient management of forms and cooperate with the manager in the conduct of<br>forms management surveys.2.Implement forms management rules and procedures issued by the manager.Page No. 13.Designate an agency forms coordinator who shall cooperate with the manager in the<br>development of the content requirements of the form design process and who shall<br>otherwise assist the agency and the office in implementing the provisions of this<br>chapter.54-44.6-06. Forms review. Agencies must submit any proposed new or revised form tothe manager for review. The manager shall analyze the form, advise the affected agency of<br>comments and recommendations, and assist the agency with any recommended revision of the<br>form.54-44.6-07.Assistance to legislative and judicial branches.Upon request, themanager shall assist and advise in the establishment of forms management programs in the<br>legislative and judicial branches of state government and shall, as required by them, provide<br>services similar to those available to the executive branch of state government.54-44.6-08.Rules.The manager may adopt any rules necessary to effectuate thepurposes of this chapter.Page No. 2Document Outlinechapter 54-44.6 forms management]]>