Section 21-I:12 Internal Organization; Division of Plant and Property Management.
The division of plant and property management shall include the following internal organizational units:
I. A bureau of purchase and property under the supervision of a classified administrator of purchase and property who shall be responsible for the following functions, in accordance with applicable laws:
(a) Inspecting and testing deliveries for compliance with purchase orders.
(b) Maintaining and operating such central storage facilities as may be practical.
(c) Charging property and equipment to the using departments, as he or she shall deem advisable, and expressly specifying the responsibilities for maintenance of the same.
(d) Transferring unused supplies and equipment from one department or agency to another where needed and determining the value thereof; where such unused supplies and equipment cannot be so transferred, providing for disposal to the public by competitive bid whenever the estimated value of any unit or total of units is $100 or more, otherwise in such manner as appears to be in the best interest of the state.
(e) There shall be within the bureau of purchase and property a surplus distribution section, which shall continue to operate for such period of time as surpluses or donated commodities of any kind are made available for distribution to the state by any department, division, or agency of the United States government or by any other source. The surplus distribution section shall be under the supervision of a classified supervisor of surplus distribution, who shall be responsible for the following functions, in accordance with applicable laws:
(1) Requesting, transporting, receiving, warehousing, allocating, enforcing compliance and delivering, where deemed expedient, any surpluses or commodities made available to the state by the federal government or by any other source.
(2) Assuring that all contracts, agreements, leases or other documents entered into by the commissioner in order to operate the program of distribution of federal commodities and surpluses comply with the regulations and directives of the federal government.
(3) In his or her discretion, receiving, allocating and distributing food supplies and other school food services supplies in cooperation with the New Hampshire School Food Service Association Co-operative, Inc., and such activities shall in no way constitute a restriction of trade.
(4) In his or her discretion, participating and cooperating in informational projects relating to distributions made by the agency.
II. A bureau of planning and management under the supervision of a classified administrator of planning and management who shall be responsible for the following functions, in accordance with applicable laws:
(a) Recommending assignment of office and office related space, including rented space, or space under consideration for rental, to the director, who shall report such recommendations to the commissioner.
(b) Preparing and maintaining an inventory of all physical space and real property used by the state, including rented space and the cost thereof. This inventory shall be made available to the comptroller in order to assist him to comply with accounting principles.
(c) Planning for any additional office space needs of the state in consultation with the bureau of public works design and construction.
(d) Planning for any major renovation to state office buildings in consultation with the bureau of public works design and construction.
(e) Centrally managing all space rented by, or all proposed rentals of space by, state agencies, and providing central administration and management of the processes by which space is rented by state agencies, except as is otherwise provided by law. Unless otherwise allowed by law, agencies seeking to rent space shall do so only in consultation with the bureau of planning and management. The central management and administration provided by the bureau shall include assisting agencies in their selection of property, in the formulation of rental documents, in the preparation of notices, in agencies' solicitation of bids or proposals and selection of lessors, in space planning, in office layout, and in such other matters as are necessary for effective central planning and management relative to rented space but shall not include the power to enter into rental agreements on behalf of an agency.
III. A bureau of general services under the supervision of a classified administrator of general services who shall be responsible for the following functions, in accordance with applicable laws:
(a) Providing support services, including but not limited to, mailing, messenger, and telecommunications services to state government.
(b) Providing for the general maintenance of state-owned buildings and grounds, except as otherwise provided by law.
IV. (a) A bureau of graphic services under the supervision of a classified administrator of graphic services who shall be responsible for the following functions:
(1) Supervising all state printing and its procurement.
(2) Ensuring that all legislative printing within the capability of the bureau of graphic services shall, at all times, have priority over other work of the bureau.
(3) Providing the capability to levy cost charges on the use of each state photocopier.
(4) Using the prison printshop to the extent it can efficiently do so to function as a vocational rehabilitation facility under the direct supervision of prison authority, provided the prison printshop shall be entitled to bid on any appropriate state printing job.
(5) Managing a service operation which shall provide graphic services to all state agencies.
(b) With reference to the bureau of graphic services and the rulemaking authority of the commissioner in this area, ""graphic services'' shall mean any method of producing written or pictorial representations and shall include, but not be limited to, all forms of photography, photocopy, duplicating and printing.
(c) The following exceptions to the authority of the administrator of graphic services shall apply:
(1) He or she shall exercise no management or other authority over the forensic science laboratory established in RSA 106-B:2-a.
(2) He or she shall exercise no management or other authority over the printing, duplication, photocopying, photographic or other graphic services equipment or personnel of the university system of New Hampshire, the department of transportation, the department of employment security, and the general court.
V. A bureau of court facilities under the supervision of a classified administrator who shall be responsible for the following functions, in accordance with applicable laws:
(a) Providing suitable court facilities for the conduct of all court sessions held within each judicial district and county, subject to the availability of appropriated funds, in accordance with RSA 490-B.
(b) Providing for the general maintenance of state-owned court buildings and grounds, except as otherwise provided by law.
VI. A bureau of public works design and construction under the supervision of a classified public works project manager VII who shall act as administrator of the bureau and who shall be responsible for the following functions, in accordance with applicable law:
(a) Supervising and overseeing the activities of the bureau of public works design and construction.
(b) Public works engineering, including planning and design for all public works projects as described in RSA 21-I:78, IX.
(c) Field supervision of all public works construction.
(d) Supervision and coordination of all state-owned land and buildings not otherwise assigned, including, but not limited to, performing those functions specified in RSA 21-I:84, I.
(e) Except as otherwise provided by law, developing state-owned and supported land and buildings, and preparing a long range capital improvements plan, which shall be communicated to the director of the division of plant and property management.
(f) The supervision and operation of all public works of the state not otherwise provided for or assigned by law.
Source. 1983, 416:40. 1985, 188:1; 399:19. 1991, 346:7, eff. July 1, 1991. 2003, 319:83, eff. Jan. 1, 2004. 2004, 257:34, eff. June 15, 2004. 2005, 291:7, eff. July 25, 2005.