105.272. Expenses of officers and employees of state and political subdivisions, procedure--cash advances authorized, when--procedure.
Expenses of officers and employees of state and politicalsubdivisions, procedure--cash advances authorized, when--procedure.
105.272. 1. As used in this section, the term"governmental entity" shall include the state of Missouri and allpolitical subdivisions of the state of Missouri. The term"employees" shall include all persons employed by a governmentalentity and all elected and appointed officials of a governmentalentity. The term "expenses" shall refer only to expensesactually and necessarily incurred by an employee in theperformance of the official business of the governmental entity.
2. If a governmental entity elects to pay expenses incurredby its employees, then prior to May 1, 1995, the governing bodyof the governmental entity shall provide, by enactment of astatute, rule, order or ordinance, a system whereby all employeesof the governmental entity shall submit a voucher of theirexpenses which has been certified by the employee as being trueand correct. The governing body of each governmental entityshall designate one employee of the governmental entity to whomthe vouchers of expenses of all employees of the governmentalentity shall be submitted. The designated employee shall beresponsible for reviewing such vouchers of expenses and forensuring reimbursement of only those expenses of employeesproperly incurred.
3. Governmental entities may authorize cash advances inparticular instances when the projected expenses to be incurredby particular employees would pose a financial burden on suchemployees. If such an advance is authorized, then the voucherfor the expenses actually and necessarily incurred and thebalance of the advance remaining after the expenditures shall besubmitted to a designated employee as provided in subsection 2 ofthis section, within ten days after such expenses are actuallyincurred.
(L. 1993 H.B. 551 & 552 § 3, A.L. 1994 H.B. 1699)