CCRP 892 - Post-sentence statement by sheriff; accompanying documents
Art. 892. Post-sentence statement by sheriff; accompanying documents
A. The sheriff shall prepare a statement indicating the amount of time a defendant has spent in custody prior to conviction when such defendant is committed to the Department of Corrections, sentenced for a term of one year or more to any penal institution, or ordered committed to any mental institution or mental hospital. The sheriff shall retain a copy of the statement and submit the original to the officer in charge of the institution or department to which the defendant is sentenced.
B.(1) When a sheriff's statement is required as set forth above, the clerk of court shall also prepare the following documents:
(a) A copy of the indictment under which the defendant was convicted.
(b) A copy of the sentence as recorded in the minutes of the court.
(c) The name and address of the judge and of the district attorney who participated in the trial.
(2) The clerk shall retain a copy of the statement and documents and send the original to the officer in charge of the department or penal institution to which the defendant has been sentenced, where they shall be preserved. The documents, or copies thereof, shall be made available to the governor, the pardon board, and the parole board.
C. All statements and documents required by this Article shall physically accompany any defendant when said defendant is transferred to a penal institution or a mental institution or mental hospital. Said documents and statements shall be tendered to the officer in charge of the institution at the time that the defendant is presented for admittance thereto.
D. Failure to comply with the provisions of this Article shall not affect the validity of a prosecution, conviction, or sentence.
Amended by Acts 1975, No. 731, §1; Acts 1977, No. 608, §1; Acts 1978, No. 179, §1; Acts 1982, No. 543, §1; Acts 1987, No. 98, §1.