8A.204 - TECHNOLOGY GOVERNANCE BOARD -- MEMBERS -- POWERS AND DUTIES.
8A.204 TECHNOLOGY GOVERNANCE BOARD -- MEMBERS --
POWERS AND DUTIES.
1. Definitions. For purposes of this section, unless the
context otherwise requires:
a. "Agency" means a participating agency as defined in
section 8A.201. In addition, the following definitions shall also
apply:
(1) "Large agency" means a state agency with more than seven
hundred full-time, year-round employees.
(2) "Medium-sized agency" means a state agency with at least
seventy or more full-time, year-round employees, but not more than
seven hundred permanent employees.
(3) "Small agency" means a state agency with less than
seventy full-time, year-round employees.
b. "Board" means the technology governance board.
c. "Department" means the department of administrative
services, including the information technology enterprise.
2. Membership.
a. The technology governance board is composed of ten members
as follows:
(1) The director.
(2) The director of the department of management, or the
director's designee.
(3) Eight members appointed by the governor as follows:
(a) Three representatives from large agencies.
(b) Two representatives from medium-sized agencies.
(c) One representative from a small agency.
(d) Two public members who are knowledgeable and have experience
in information technology matters.
b. (1) Members appointed pursuant to paragraph "a",
subparagraph (3), shall serve two-year staggered terms. The
department shall provide, by rule, for the commencement of the term
of membership for the nonpublic members. The terms of the public
members shall be staggered at the discretion of the governor.
(2) Sections 69.16, 69.16A, and 69.19 shall apply to the public
members of the board.
(3) Public members appointed by the governor are subject to
senate confirmation.
(4) Public members appointed by the governor may be eligible to
receive compensation as provided in section 7E.6.
(5) Members shall be reimbursed for actual and necessary expenses
incurred in performance of the members' duties.
(6) A director, deputy director, or chief financial officer of an
agency is preferred as an appointed representative for each of the
agency categories of membership pursuant to paragraph "a",
subparagraph (3).
c. The technology governance board annually shall elect a
chair and a vice chair from among the members of the board, by
majority vote, to serve one-year terms.
d. A majority of the members of the board shall constitute a
quorum.
e. Meetings of the board shall be held at the call of the
chairperson or at the request of three members.
3. Powers and duties of the board. The powers and duties of
the technology governance board as they relate to information
technology services shall include, but are not limited to, all of the
following:
a. On an annual basis, prepare a report to the governor, the
department of management, and the general assembly regarding the
total spending on technology for the previous fiscal year, the total
amount appropriated for the current fiscal year, and an estimate of
the amount to be requested for the succeeding fiscal year for all
agencies. The report shall include a five-year projection of
technology cost savings, an accounting of the level of technology
cost savings for the current fiscal year, and a comparison of the
level of technology cost savings for the current fiscal year with
that of the previous fiscal year. This report shall be filed as soon
as possible after the close of a fiscal year, and by no later than
the second Monday of January of each year.
b. Work with the department of management and the state
accounting enterprise of the department, pursuant to section 8A.502,
to maintain the relevancy of the central budget and proprietary
control accounts of the general fund of the state and special funds
to information technology, as those terms are defined in section 8.2,
of state government.
c. Develop and approve administrative rules governing the
activities of the board. The department shall assist in development
of the rules and shall adopt the rules under the department's name.
d. In conjunction with the department, develop and adopt
information technology standards pursuant to section 8A.206
applicable to all agencies.
e. Make recommendations to the department regarding all of
the following:
(1) Technology utility services to be implemented by the
department or other agencies.
(2) Improvements to information technology service levels and
modifications to the business continuity plan for information
technology operations developed by the department pursuant to section
8A.202 for agencies, and to maximize the value of information
technology investments by the state.
(3) Technology initiatives for the executive branch.
f. Review the recommendations of the IowAccess advisory
council regarding rates to be charged for access to and for
value-added services performed through IowAccess, pursuant to section
8A.221. The board shall report the establishment of a new rate of
change in the level of an existing rate to the department, which
shall notify the department of management and the legislative
services agency regarding the rate establishment or change.
g. Designate advisory groups as appropriate to assist the
board in all of the following:
(1) Development and adoption of an executive branch strategic
technology plan.
(2) Annual review of technology operating expenses and capital
investment budgets of agencies by October 1 for the following fiscal
year, and development of technology costs savings projections,
accountings, and comparisons.
(3) Quarterly review of requested modifications to budgets of
agencies due to funding changes.
(4) Review and approval of all concept papers and documentation
related to requests for proposals for all information technology
devices, hardware acquisition, information technology services,
software development projects, and information technology outsourcing
for agencies that exceed the greater of a total cost of fifty
thousand dollars or a total involvement of seven hundred fifty agency
staff hours as follows:
(a) The review and approval of concept papers and documentation
as provided in this subparagraph shall occur prior to the issuance of
the related request for proposals.
(b) Notwithstanding section 21.5, subsection 1, the board, by
vote of at least six members, may hold a closed session to review and
discuss concept papers and documentation related to a request for
proposals if the board determines that the public disclosure of such
discussion prior to the issuance of the request for proposals may
disadvantage any potential vendors.
(c) The board shall keep detailed minutes of all discussion,
persons present, and action occurring at a closed session, and shall
also tape record all of the closed session. The minutes and the tape
recording of a session closed under this subparagraph shall be made
available for public examination when a final decision is made
regarding whether to issue the request for proposals.
(d) All board actions and decisions regarding this information
shall be made in open session and appropriately recorded.
(5) Development of a plan and process to improve service levels
and continuity of business operations, and to maximize the value of
information technology investments.
(6) Formation of internal teams to address cost-savings
initiatives, including consolidation of information technology and
related functions among agencies, as enacted by the technology
governance board.
(7) Development of information technology standards.
(8) Development of rules, processes, and procedures for
implementation of aggregate purchasing among agencies.
4. Funding. Activities of the technology governance board
shall be funded by the information technology enterprise of the
department, through the IowAccess revolving fund created in section
8A.224, notwithstanding contrary provisions of any other law.
5. Legislative information. The board shall allow
representatives of the senate, house of representatives, legislative
services agency, and office of citizens' aide to provide information
to and seek information from the board.
6. Rules. The department shall adopt rules as necessary to
administer this section, which shall at a minimum, consistent with
section 8A.221, establish a process for the submission to the board
of proposed fees for value-added services by participating agencies
and other governmental entities, as well as the board's submission of
recommendations regarding such fees to the department of management.
Section History: Recent Form
2003 Acts, ch 35, § 46, 49; 2003 Acts, ch 145, §20, 293; 2005
Acts, ch 90, §3; 2005 Acts, ch 179, §142; 2006 Acts, ch 1072, §1;
2006 Acts, ch 1185, §114; 2007 Acts, ch 115, §4, 5; 2008 Acts, ch
1031, §75; 2008 Acts, ch 1032, §113; 2008 Acts, ch 1156, §9, 58
Referred to in § 8A.111, 8A.201, 8A.224
Confirmation, § 2.32