CHAPTER 3. RECORDS
IC 9-14-3
Chapter 3. Records
IC 9-14-3-0.3
"Digital signature" defined
Sec. 0.3. As used in this chapter, "digital signature" has the
meaning set forth in IC 5-24-2-1.
As added by P.L.112-2001, SEC.1.
IC 9-14-3-0.5
"Electronic record" defined
Sec. 0.5. As used in this chapter, "electronic record" has the
meaning set forth in IC 26-2-8-102.
As added by P.L.112-2001, SEC.2. Amended by P.L.110-2008,
SEC.1.
IC 9-14-3-0.8
"Electronic signature" defined
Sec. 0.8. As used in this chapter, "electronic signature" has the
meaning set forth in IC 26-2-8-102.
As added by P.L.112-2001, SEC.3. Amended by P.L.110-2008,
SEC.2.
IC 9-14-3-1
Public inspection
Sec. 1. All records of the bureau, except:
(1) those declared by law to be confidential for the use of the
bureau; or
(2) confidential voter registration information received or
maintained under IC 3-7-14, IC 9-16-7, or IC 9-24-2.5;
shall be open to public inspection during office hours in accordance
with IC 5-14.
As added by P.L.2-1991, SEC.2. Amended by P.L.12-1995, SEC.107.
IC 9-14-3-2
Information requests
Sec. 2. The bureau shall maintain records of all requests for
information under sections 5, 6, and 10 of this chapter and of the
bureau's disposition of those requests.
As added by P.L.2-1991, SEC.2.
IC 9-14-3-3
Destruction or disposal
Sec. 3. The bureau may destroy or otherwise dispose of under
IC 5-15-5.1-14 any records of the bureau that have been maintained
on file for two (2) years.
As added by P.L.2-1991, SEC.2. Amended by P.L.121-1995, SEC.1.
IC 9-14-3-4
Copies
Sec. 4. (a) The bureau shall prepare and deliver, upon request and
payment of the fees prescribed in IC 9-29-2-1, a certified copy of any
record of the bureau that is not otherwise declared by law to be
confidential.
(b) A certified copy of a record obtained under subsection (a) is
admissible in a court proceeding as if the copy were the original.
(c) An electronic record of the bureau obtained from the bureau
by digital signature that bears an electronic signature is admissible
in a court proceeding as if the copy were the original.
As added by P.L.2-1991, SEC.2. Amended by P.L.112-2001, SEC.4.
IC 9-14-3-5
Title, registration, license, and permit information; disclosure;
exceptions
Sec. 5. (a) Except as provided in subsection (b), (d), or (e), the
bureau shall prepare and deliver information on titles, registrations,
and licenses and permits upon the request of any person. All requests
must be:
(1) submitted in writing; or
(2) made electronically through the computer gateway
administered under IC 4-13.1-2-2(a)(5) by the office of
technology;
to the bureau and, unless exempted under IC 9-29, must be
accompanied by the payment of the fee prescribed in IC 9-29-2-2.
(b) The bureau shall not disclose:
(1) the Social Security number;
(2) the federal identification number;
(3) the driver's license number;
(4) the digital image of the driver's license applicant;
(5) a reproduction of the signature secured under IC 9-24-9-1 or
IC 9-24-16-3; or
(6) medical or disability information;
of any person except as provided in subsection (c).
(c) The bureau may disclose any information listed in subsection
(b):
(1) to a law enforcement officer;
(2) to an agent or a designee of the department of state revenue;
(3) for uses permitted under IC 9-14-3.5-10(1),
IC 9-14-3.5-10(4), IC 9-14-3.5-10(6), and IC 9-14-3.5-10(9); or
(4) for voter registration and election purposes required under
IC 3-7 or IC 9-24-2.5.
(d) As provided under 42 U.S.C. 1973gg-3(b), the commission
may not disclose any information concerning the failure of an
applicant for a motor vehicle driver's license to sign a voter
registration application, except as authorized under IC 3-7-14.
(e) The commission may not disclose any information concerning
the failure of an applicant for a title, registration, license, or permit
(other than a motor vehicle license described under subsection (d))
to sign a voter registration application, except as authorized under
IC 3-7-14.
As added by P.L.2-1991, SEC.2. Amended by P.L.12-1995, SEC.108;
P.L.225-1999, SEC.1; P.L.34-2003, SEC.1; P.L.261-2003, SEC.9;
P.L.14-2004, SEC.185; P.L.210-2005, SEC.16; P.L.198-2007,
SEC.4.
IC 9-14-3-6
Compilation of information for specific purposes; certify purpose;
restriction; format
Sec. 6. (a) Upon the submission to the bureau of a specific written
request from an individual or organization for a compilation of
specific information requested for the purposes described in
subsection (c), the bureau may contract with the individual or
organization to compile the requested information from the records
of the bureau.
(b) The bureau may charge an amount agreeable to the parties, as
described in IC 9-29-2-3.
(c) An individual or organization making a request under this
section must certify one (1) of the following:
(1) That the information is required for the purposes of
notifying vehicle owners of vehicle defects and recall for
modifications, and that the individual or organization will use
the information provided only for that purpose.
(2) That the information will be used only for research or
statistical reporting purposes and that individual identities will
be properly protected in the preparation of the research or
reports and not ascertainable from the published reports or
research results.
(3) That the information will be used for the purpose of
documenting the sale of motor vehicles in Indiana.
(4) That the information will be used for purposes of the federal
Selective Service System.
(5) That the information will be used solely for law
enforcement purposes by police officers.
(6) That the information will be used to locate a parent
described in IC 31-25-3-2(c) as provided under IC 31-25-3-2.
(d) The commission may not compile or release information
concerning voter registration under this section.
(e) The bureau shall provide the requested information under this
section in a format that is agreeable to the parties, including the
following formats:
(1) Printed records.
(2) Microfiche.
(3) Computer disk.
As added by P.L.2-1991, SEC.2. Amended by P.L.12-1995, SEC.109;
P.L.122-1995, SEC.1; P.L.80-2010, SEC.12.
IC 9-14-3-7
Operating records; contents and admissibility
Sec. 7. (a) The bureau shall maintain an operating record for each
person licensed by the bureau to drive a motor vehicle.
(b) An operating record must contain the following:
(1) A person's convictions for any of the following:
(A) A moving traffic violation.
(B) Operating a vehicle without financial responsibility in
violation of IC 9-25.
(2) Any administrative penalty imposed by the bureau.
(3) If the driving privileges of a person have been suspended or
revoked by the bureau, an entry in the record stating that a
notice of suspension or revocation was mailed by the bureau
and the date of the mailing of the notice.
(4) Any suspensions, revocations, or reinstatements of a
person's driving privileges, license, or permit.
(5) Any requirement that the person may operate only a motor
vehicle equipped with an certified ignition interlock device.
(c) An entry in the operating record of a defendant stating that
notice of suspension or revocation was mailed by the bureau to the
defendant constitutes prima facie evidence that the notice was mailed
to the defendant's address as shown in the official driving record.
(d) An operating record maintained under this section:
(1) is not admissible as evidence in any action for damages
arising out of a motor vehicle accident; and
(2) may not include voter registration information.
As added by P.L.2-1991, SEC.2. Amended by P.L.12-1995, SEC.110;
P.L.2-1996, SEC.220; P.L.112-2001, SEC.5; P.L.76-2004, SEC.1.
IC 9-14-3-8
Unlicensed drivers; driving record and license establishment
Sec. 8. (a) The bureau may establish a driving record for an
Indiana resident who does not hold any type of valid driving license,
as provided in IC 9-24-18-9.
(b) The bureau shall establish a driving record for an unlicensed
driver when an abstract of court conviction is received by the bureau,
as provided in IC 9-24-18-9.
(c) A driving record under this section may not include voter
registration information.
As added by P.L.2-1991, SEC.2. Amended by P.L.1-1993, SEC.52;
P.L.12-1995, SEC.111; P.L.2-2005, SEC.30.
IC 9-14-3-9
Confidential records; disclosure
Sec. 9. (a) If the governor, the superintendent of the state police
department, or the highest officer located in Indiana of the Federal
Bureau of Investigation, the United States Secret Service, or the
United States Treasury Department certifies to the bureau that:
(1) an individual named in the certificate is an officer or
employee of a state, county, or city department or bureau with
police power;
(2) the nature of the individual's work or duties is of a secret or
confidential nature; and
(3) in the course of the individual's work the individual uses the
motor vehicle described in the certificate;
the bureau shall regard all of the bureau's records concerning the
certificate of title or certificate of registration of the motor vehicle
and the operating license of the individual described in the certificate
as confidential.
(b) The bureau may disclose the records described in subsection
(a) only upon one (1) of the following:
(1) An order of a court of competent jurisdiction made in a
cause or matter pending before the court.
(2) The written request of the officer, employee, or a successor
of the officer or employee making the certificate.
(3) A request of the governor.
As added by P.L.2-1991, SEC.2.
IC 9-14-3-10
International Registration Plan registrant list; disclosure
Sec. 10. (a) The department of state revenue shall adopt rules
under IC 4-22-2 providing for the release of a list of registrants under
the International Registration Plan.
(b) The list must be limited to the following:
(1) The name of the registrant.
(2) The complete address of the registrant.
(3) The number of Indiana miles, total miles, and number of
each type of vehicle registered by the registrant.
(c) The list described in this section is not confidential.
(d) The department of state revenue may charge a fee for the list
as provided in IC 9-29-2-5.
As added by P.L.2-1991, SEC.2. Amended by P.L.61-1996, SEC.13.
IC 9-14-3-11
Violations
Sec. 11. A person who violates this chapter commits a Class C
infraction.
As added by P.L.2-1991, SEC.2.