§ 26-51-909 - Annual withholding statement.
26-51-909. Annual withholding statement.
(a) Every employer shall file an annual statement of withholding for each employee.
(b) (1) The annual statement of withholding shall be in the form prescribed by the Director of the Department of Finance and Administration.
(2) (A) The statement from the employer shall be filed with the director on or before February 28 following the close of the income year.
(B) For tax years beginning on or after January 1, 2006, an employer who has two hundred fifty (250) or more employees during the employer's income year shall file the statement either:
(i) Electronically;
(ii) On magnetic media; or
(iii) In any other machine-readable form approved by the director.
(3) (A) The employer shall provide two (2) copies of the statement to the employee on or before January 31 following the close of the income year.
(B) However, if the employment of the employee is terminated during the calendar year, the employer shall furnish the statement to the employee at the time of the termination of employment.
(c) The statement shall show:
(1) The name and withholding account number of the employer;
(2) The name of the employee and his or her social security account number;
(3) The total compensation paid the employee;
(4) The total amount withheld by the employer pursuant to this subchapter for the year or part of a calendar year when the employee worked for less than a full calendar year; and
(5) Such other information as the director shall require by rule or regulation.
(d) An annual withholding statement shall not be required for wages less than six hundred dollars ($600) for services rendered as agricultural labor.