§ 14-59-106 - Petty cash funds.
14-59-106. Petty cash funds.
(a) Municipalities are permitted to establish petty cash funds, so long as the funds are maintained as set forth in this section.
(b) (1) The establishment of such a fund must be approved by the city council.
(2) (A) In establishing such a fund, a check is to be drawn upon the general fund of the municipality payable to "petty cash."
(B) That amount may be maintained in the municipal offices for the handling of small expenditures for items such as postage, light bulbs, delivery fees, etc.
(c) (1) A paid-out slip is to be prepared for each item of expenditure from the fund and signed by the person receiving the moneys.
(2) These paid-out slips shall be maintained with the petty cash. When the fund becomes depleted, the municipality may then draw another check payable to "petty cash" in an amount which equals the total paid-out slips issued. At that time, the paid-out slips shall be removed from the "petty cash fund," and utilized as invoice support for the check replenishing petty cash.