§ 14-237-106 - Prenumbered checks.
14-237-106. Prenumbered checks.
(a) All disbursements of water and sewer department funds are to be made by prenumbered checks drawn upon the bank account of that department except:
(1) Petty cash under 14-237-107; or
(2) An electronic funds transfer used for payment of debts provided that:
(A) The person responsible for the disbursement shall maintain a ledger including without limitation the following information:
(i) The name and address of the entity receiving payment;
(ii) The routing number of the bank in which the funds are held;
(iii) The account number and the accounts clearinghouse trace number pertaining to the transfer; and
(iv) The date and amount transferred; and
(B) Written consent for payment by electronic funds transfer is given by the entity to whom the transfer is made.
(b) The checks shall be of the form normally provided by commercial banking institutions and shall contain, as a minimum, the following information:
(1) Date of issue;
(2) Check number;
(3) Payee;
(4) Amount, both in numerical and written form;
(5) Signature of authorized disbursing officer of the department.
(c) The water and sewer department shall maintain printer's certificates as to the numerical sequences of checks printed.