§ 13-4-202 - Requirements for format and storage of records.
13-4-202. Requirements for format and storage of records.
When equipment necessary for such methods of recording is used to record court records, it shall meet all of the following requirements:
(1) The information retained shall be in a usable and accessible format capable of accurately reproducing the original over the time periods specified in 13-4-301 et seq.;
(2) Operational procedures shall ensure that the authenticity, confidentiality, accuracy, reliability, and appropriate level of security are provided to safeguard the integrity of the information;
(3) Procedures shall be available for the backup, recovery, and storage of records to protect those records against media destruction or deterioration and information loss; and
(4) A retention conversion-review schedule shall be established to ensure that electronically or optically stored information is reviewed for data conversion or recertification at least one (1) time every five (5) years or more frequently when necessary to prevent the physical loss of data or technological obsolescence of the medium.