149.7—Recordkeeping at site.
(a)
Stage I enrolled sites, Stage II or Stage III certified sites, and any site that has been suspended or voluntarily decertified must maintain the following program records: Animal disposal plan, animal movement record, feed mill quality assurance affidavit (if applicable), and rodent control logbook. All such records must be readily available for inspection at the pork production site at the time of an audit by a QAV or QVMO, or by other APHIS representatives during normal business hours.
(i)
It must provide for the removal of all dead swine or swine remains from swine pens immediately upon detection. Inspections for purposes of detecting dead animals must occur at least once every 24 hours.
(iii)
It must provide for the proper storage of dead swine or swine remains in accordance with local, State, and Federal laws and regulations. If the carcass storage facility or composting facility is located on the site, then the animal disposal plan must provide for a storage or composting facility that precludes rodent or wildlife contact with dead swine or swine remains being stored or composted.
(iv)
It must provide for the disposal of swine and other mammals by rendering, incineration, composting, burial, or other means, as allowed by and in accordance with local, State, and Federal laws and regulations. For sites that use rendering services, the animal disposal plan also must include the name, address, and phone number of the renderer.
(vi)
It must be signed and dated by the producer, as well as the caretaker of the site (if the caretaker is a different person than the producer).
(vii)
It may be valid for a period no longer than 2 years after the date of signature by the producer and (if applicable) the site caretaker.
(2) Animal movement record.
The animal movement record must meet the following minimum requirements:
(i)
It must be filled out completely and properly, accounting for the movement of all non-breeding swine into and from the pork production site.
(ii)
In the case of non-breeding swine coming into the site, it must include the date and number of arriving animals, as well as the PIN of the certified production site where the animals originated, or alternatively, if the swine are less than 5 weeks of age and originated from a noncertified site, the name and full address of the noncertified site where the animals originated. The animal movement record must clearly document that all non-breeding swine 5 weeks of age or older arriving at the site originated from another certified production site.
(iii)
In the case of non-breeding swine leaving the site, it must include the date and number of departing animals, and their destination.
(iv)
It must document the number of dead non-breeding swine that are removed from the site, as well as the number of dead non-breeding swine that are buried or composted at the site, if swine burial or composting is permitted in that State or locality.
(v)
All entries to the animal movement record must be signed or initialed and dated by the producer or other site caretaker making the entry.
(3) Rodent control logbook.
The rodent control logbook, which may include records from a pest control operator, must meet the following minimum requirements:
(i)
It must include a rodent control diagram for the site indicating the location of all rodent bait stations and rodent traps at the site. The diagram must be updated whenever bait stations are added, moved, or removed.
(ii)
It must document the number of rodent traps set (if applicable), the number of new rodent bait stations set, and how often bait is refreshed.
(iv)
It must document the brand name and active ingredient of bait, which must be EPA-registered and applied according to its label, as well as the quantity of bait used (number of pounds).
(v)
If possible, it should document the number of rodents caught or killed and indicate how many were rats.
(vii)
All entries to the rodent control logbook must be signed or initialed, as well as dated by the producer or other site caretaker making the entry. It must be updated at least monthly.
(4) Feed mill quality assurance affidavit.
The feed mill quality assurance affidavit, to be used in conjunction with feed or feed ingredients delivered to the pork production site, must meet the following minimum requirements:
(i)
It must include the name of the producer and the identity of the site, including the PIN if it has been issued, and the site address, as well as the name and address of the feed mill and the name and title of the feed mill representative.
(ii)
It must provide information that the feed mill is following good manufacturing practices, and further specify, as evidence of these good manufacturing practices, the following:
(A)
That the feed mill has a rodent control system that is maintained by the feed mill itself or by a pest control firm (include name and address of pest control firm).
(B)
The frequency with which such rodent control system is maintained (i.e., on a weekly basis, etc.); and
(C)
That the feed mill maintains records of pest management practices or has records generated by a pest control operator, which must be made available to the producer upon request.
(iii)
It must be signed by the feed mill representative and by the producer or the producer's designated representative, to remain in effect for a period of 2 years.
(b)
All such records and other documentation required under this section must be retained at the pork production site for a period of 2 years.
(c)
All such records and other documentation required under this section must be readily available for inspection at the pork production site at the time of an audit by a QAV or QVMO, or by other APHIS representatives during normal business hours.
(Approved by the Office of Management and Budget under control number 0579-0323)