CFR > Title 7 - Agriculture > SUBTITLE B—Regulations of the Department of Agriculture > CHAPTER VIII—GRAIN INSPECTION, PACKERS AND STOCKYARD ADMINISTRATION (FEDERAL GRAIN INSPECTION SERVICE), DEPARTMENT OF AGRICULTURE (parts 800 to 868) > PART 800—GENERAL REGULATIONS > 800.152—Maintenance and retention of file samples.

800.152—Maintenance and retention of file samples.

(a) General. The Service and agencies shall maintain complete file samples for their minimum retention period (calendar days) after the official function was completed or the results otherwise reported.
(b) Minimum retention period.
(1) Trucks
In 3
Out 5
(2) Railcars
In 5
Out 10
(3) Barges (river)
In 5
Out 25
(4) Ships and barges (lake or ocean)
In 5
Out 25
Export (sublot samples) 60
(5) Bins and tanks 3
(6) Submitted samples 3

Code of Federal Regulations

Upon request by an agency and with the approval of the Service, specified file samples or classes of file samples may be retained for shorter periods of time.
Code of Federal Regulations 452
(c) Special retention periods. In specific instances, the Administrator may require that file samples be retained for a period of not more than 90 calendar days. File samples may be kept for a longer time than the regular retention period at the option of the Service, the agency, or the individual maintaining the records.
(Approved by the Office of Management and Budget under control number 0580-0011)