210.20—Reporting and recordkeeping.
(a) Reporting summary.
Participating State agencies shall submit forms and reports to FNS to demonstrate compliance with Program requirements. The reports include but are not limited to:
(1)
Requests for cash to make reimbursement payments to school food authorities as required under § 210.5(a) ;
(2)
Information on the amounts of Federal Program funds expended and obligated to date (SF-269) as required under § 210.5(d) ;
(4)
Information on State funds provided by the State to meet the State matching requirements (FNS-13) specified under § 210.17(g) ;
(7)
Results of the commodity preference survey and recommendations for commodity purchases as required under § 250.13(k) of this chapter; and
(8)
Results of the State agency's review of schools' compliance with the food safety inspection requirement in § 210.13(b) by November 15 following each of school years 2005-2006 through 2008-2009, beginning November 15, 2006. The report will be based on data supplied by the school food authorities in accordance with § 210.15(a)(7).
(b) Recordkeeping summary.
Participating State agencies are required to maintain records to demonstrate compliance with Program requirements. The records include but are not limited to:
(1)
Accounting records and source documents to control the receipt, custody and disbursement of Federal Program funds as required under § 210.5(a) ;
(2)
Documentation supporting all school food authority claims paid by the State agency as required under § 210.5(d) ;
(3)
Documentation to support the amount the State agency reported having used for State revenue matching as required under § 210.17(h) ;
(4)
Records supporting the State agency's review of net cash resources as required under § 210.19(a) ;
(5)
Reports on the results of investigations of complaints received or irregularities noted in connection with Program operations as required under § 210.19(a)
(6)
Records of all reviews and audits, including records of action taken to correct Program violations; and records of fiscal action taken, including documentation of recoveries made;
(7)
State agency criteria for selecting schools for reviews and small school food authorities for follow-up reviews;
(8)
Documentation of action taken to disallow improper claims submitted by school food authorities, as required by § 210.19(c) and as determined through claims processing, resulting from actions such as reviews, audits and USDA audits;
(9)
Records of USDA audit findings, State agency's and school food authorities' responses to them and of corrective action taken as required by § 210.22(a) ;
(11)
Records pertaining to the annual food preference survey of school food authorities as required by § 250.13(k) of this chapter; and
(12)
Records supplied by the school food authorities showing the number of food safety inspections obtained by schools for each of school years 2005-2006 through 2008-2009.