CFR > Title 41 - Public Contracts and Property Management > SUBTITLE F—Federal Travel Regulation System > CHAPTER 302—RELOCATION ALLOWANCES (parts 302-1 to 302-17) > SUBCHAPTER E—RESIDENCE TRANSACTION ALLOWANCES (parts 302-11 to 302-15) > PART 302-11—ALLOWANCES FOR EXPENSES INCURRED IN CONNECTION WITH RESIDENCE TRANSACTIONS > SUBPART E—Agency Responsibilities (§302-11.400 to §302-11.451) > 302-11.404—What controls must we establish for paying allowances for expenses incurred in connection with residence transactions?

302-11.404—What controls must we establish for paying allowances for expenses incurred in connection with residence transactions?

When paying allowances for expenses incurred in connection with residence transactions, you must:
(a) Determine who will authorize and approve residence transactions expenses on the employee's travel authorization;
(b) Determine who will review applications for reimbursement of residence transaction expenses;
(c) Determine who will authorize extensions beyond the 2-year limitation for completing sales and purchase or lease termination transactions, under §§ 302-11.420 and 302-11.421 ;
(d) Prescribe a claim application form which meets your internal administrative requirements;
(e) Require employees to submit a travel claim with appropriate documentation to support his/her payment of the expenses claimed, which must include as a minimum;
(1) The sales agreement,
(2) The purchase agreement,
(3) Property settlement documents,
(4) Loan closing statements, and
(5) Invoices or receipts for other bills paid; and
(f) Require employees to submit travel claims to his/her old official station for review and approval of the claim unless agency review and approval functions are performed elsewhere except as provided in § 302-11.405.

Code of Federal Regulations

Effective Date Note: By FTR Amdt. 2011-01, 76 FR 18343, Apr. 1, 2011, § 302-11.404 was amended in paragraph (c), by removing “2-year” and adding “1-year” in its place, effective Aug. 1, 2011.