301-74.3—What must we do to determine which conference expenditures result in the greatest advantage to the Government?
To determine conference expenditures, you must:
(a)
Assure there is appropriate management oversight of the conference planning process;
(b)
Always do cost comparisons of the size, scope, and location of the proposed conference;
(c)
Determine if a Government facility is available at a cheaper rate than a commercial facility;
(d)
Consider alternatives to a conference, e.g., teleconferencing; and
(e)
Maintain written documentation of the alternatives considered and the selection rationale used.