102-39.65—What conditions apply to the exchange/sale of personal property?
You may use the exchange/sale authority only if you meet all of the following conditions:
(b)
The property exchanged or sold is not excess or surplus and you have a continuing need for similar property;
(d)
When replacing personal property, the exchange allowance or sales proceeds from the disposition of that property may only be used to offset the cost of the replacement property, not services; and
(e)
Except for transactions involving books and periodicals in your libraries, you document the basic facts associated with each exchange/sale transaction. At a minimum, the documentation must include:
(3)
The acquisition cost and exchange allowance or net sales proceeds of the items exchanged or sold, and the acquisition cost of the items acquired;