102-36.45—What are our responsibilities in the management of excess personal property?
(a)
Agency procurement policies should require consideration of excess personal property before authorizing procurement of new personal property.
(1)
Promote the use of available excess personal property to the maximum extent practicable by your agency.
(1)
Limit the quantity acquired to that which is needed to adequately perform the function necessary to support the mission of your agency.
(d)
While excess personal property you have acquired is in your custody, or the custody of your non-Federal recipients and the government retains title, you and/or the non-Federal recipient must do the following:
(2)
Protect the property against hazards including but not limited to fire, theft, vandalism, and weather.
(3)
Perform the care and handling of personal property. “Care and handling” includes completing, repairing, converting, rehabilitating, operating, preserving, protecting, insuring, packing, storing, handling, conserving, and transporting excess and surplus personal property, and destroying or rendering innocuous property which is dangerous to public health or safety.
(5)
Continuously monitor the personal property under your control to assure maximum use, and develop and maintain a system to prevent and detect nonuse, improper use, unauthorized disposal, or destruction of personal property.
(2)
Promptly report excess personal property to GSA when it is no longer needed by any activity within your agency for further reuse by eligible recipients.
(3)
Continue the care and handling of excess personal property while it goes through the disposal process.
(4)
Facilitate the timely transfer of excess personal property to other federal agencies or authorized eligible recipients.
(5)
Provide reasonable access to authorized personnel for inspection and removal of excess personal property.
(6)
Ensure that final disposition complies with applicable environmental, health, safety, and national security regulations.