CFR > Title 41 - Public Contracts and Property Management > SUBTITLE C—Federal Property Management Regulations System > CHAPTER 102—FEDERAL MANAGEMENT REGULATION (parts 102 to 102-197) > SUBCHAPTER G—ADMINISTRATIVE PROGRAMS (parts 102-191 to 102-197) > PART 102-192—MAIL MANAGEMENT > SUBPART F—Agency Mail Manager Requirements (§102-192.120 to §102-192.130) > 102-192.130—What are your general responsibilities as an agency mail manager?

102-192.130—What are your general responsibilities as an agency mail manager?

In addition to carrying out the responsibilities in Subparts B, C, D, and E of this part, an agency mail manager should—
(a) Establish written policies and procedures to provide timely and cost effective dispatch and delivery of mail;
(b) Ensure agency-wide awareness and compliance with standards and operational procedures established by all service providers used by the agency;
(c) Set policies for expedited mail, mass mailings, mailing lists, and couriers;
(d) Seek opportunities to implement cost-effective improvements and to enhance performance of the agency's mission;
(e) Develop and direct agency programs and plans for proper and cost-effective use of transportation, equipment, and supplies used for mail;
(f) Ensure that facility and program level mail personnel receive appropriate certifications and training in order to successfully perform their assigned duties;
(g) Promote professional certification for mail managers and mail center employees;
(h) Ensure that expedited mail and couriers are used only when authorized by the Private Express Statutes (39 U.S.C. 601-606) and when necessary and cost-effective;
(i) Establish written policies and procedures to minimize incoming and outgoing personal mail;
(j) Provide guidance to agency correspondence managers on correspondence management decisions such as development and design of mailing materials including Business Reply Mail, letterhead, and mail piece design; and
(k) Represent the agency in its relations with mail service providers (usually as a Contracting Officer's Technical Representative), other agency mail managers, and the GSA Office of Governmentwide Policy.