9.6—How to make a Freedom of Information Act request.
(1)
Write to the Panama Canal Commission, Agency Records Officer (Chief, Administrative Services Division), Unit 2300, APO AA 34011-2300 (or Balboa, Republic of Panama); and
(2)
State in your letter that you are making a request under the Freedom of Information Act, and clearly mark the envelope “Freedom of Information Act Request”. A request under 5 U.S.C. 552 which is not properly addressed and is not marked in this way shall not be considered to be received by the agency until it has actually been received by the Agency Records Officer.
(3)
In your letter, reasonably describe the records you are seeking. Be as specific in describing the records as you can. Although it is not required, it will be helpful if, whenever possible, you supply in your letter specific information regarding dates, titles, file designations, the office where you believe the records may be found, and other information which may help to identify the records.
(b)
The Panama Canal Commmission may request that you furnish information as to the purpose of your request. Such information is required to assist agency officials in categorizing your request in order to accurately assess fees.