CFR > Title 35 - Panama Canal > CHAPTER I—PANAMA CANAL REGULATIONS 1 > SUBCHAPTER A—ORGANIZATION AND ADMINISTRATION (parts 3 to 10) > PART 9—ORGANIZATION, FUNCTIONS, AND AVAILABILITY OF RECORDS—PANAMA CANAL COMMISSION > SUBPART A—Organization and Functions of the Commission; Availability of Information and Official Records (§9.1 to §9.16) > 9.10—How the Commission may extend the time to respond to your request or appeal.

9.10—How the Commission may extend the time to respond to your request or appeal.

(a) In unusual circumstances, the Commission may extend the time for making a decision about your request or about your appeal. If the Commission does extend the time, it will do so by sending you a written notice signed by the Agency Records Officer. The notice will:
(1) Tell you why it is necessary to extend the time;
(2) Tell you how long the time has been extended; and
(3) Tell you the date when you can expect the decision about your request or your appeal to be sent to you.
(b) The Commission may extend the time for making a decision about your request or your appeal by a total of ten working days. The extension period may be split between the request and the appeal, but it may not exceed ten working days overall.
(c) The unusual circumstances which may reasonably require an extension of time for the proper handling of your request or appeal are:
(1) The need to search for and collect the requested records from field facilities or other establishments that are separate from the office processing the request; or
(2) The need to search for, collect, and appropriately examine a voluminous quantity of separate and distinct records which are demanded in a single request; or
(3) The need for consultation, which shall be conducted with all practicable speed, with another agency having a substantial interest in the determination of the request or among two or more components of the Commission having substantial subject matter interest in the request.