10.5—How to make a Privacy Act request.
(a)
You may find it helpful to review the descriptions of Commission systems of records, as published in the Federal Register, before you make a request. You may review these in the annual compilation of “Privacy Act Issuances,” available at libraries, or, upon request, at the Records Management Branch, Administration Building, Balboa Heights, Republic of Panama.
(b)
To find out whether a particular system of records contains information about you, or to request access to records about yourself, you must:
(1)
Write or visit the system manager or the Agency Records Officer. The title and address of the system manager are given in the Notice of System of Records published in the Federal Register. The office of the Agency Records Officer is located in the Administration Building, Balboa Heights, Republic of Panama, and that official's mailing address is: Panama Canal Commission, Agency Records Officer, Unit 2300, APO AA 34011-2300 (or Balboa, Republic of Panama).
(2)
Reasonably identify the system of records or the type of information, or records, you are interested in. Be as specific as you can. If you do not know which system of records is involved, it will be helpful if you identify the office where you believe the records may be located.
(3)
Adequately identify yourself in accordance with the requirements contained in § 10.6 of this part.
(c)
If you make your request in writing, state in your letter that you are making a request under the Privacy Act and clearly mark the envelope with the words “Privacy Act Request.” A request under 5 U.S.C. 552a which is not properly addressed and is not marked in this way shall not be considered to have been received by the agency until it has actually been received by the system manager or the Agency Records Officer.