CFR > Title 32 - National Defense > SUBTITLE A—Department of Defense > CHAPTER I—OFFICE OF THE SECRETARY OF DEFENSE (parts 1 to 399) > SUBCHAPTER O—PRIVACY PROGRAM (parts 310 to 327) > PART 323—DEFENSE LOGISTICS AGENCY PRIVACY PROGRAM > 323.4—Responsibilities.

323.4—Responsibilities.

(a) Headquarters Defense Logistics Agency.
(1) The Staff Director, Corporate Communications, DLA Support Services (DSS-C) will:
(i) Formulate policies, procedures, and standards necessary for uniform compliance with the Privacy Act by DLA activities.
(ii) Serve as the DLA Privacy Act Officer and DLA representative on the Defense Privacy Board.
(iii) Maintain a master registry of system notices published by DLA.
(iv) Develop or compile the rules, notices, and reports required under this part.
(v) Establish training programs for all individuals with public affairs duties, and all other personnel whose duties require access to or contact with systems of records affected by the Privacy Act. Initial training will be given to new employees and military members upon assignment. Refresher training will be provided annually or more frequently if conditions warrant.
(2) The General Counsel, DLA (DLA-GC) will:
(i) Serve as the appellate authority for denials of individual access and amendment of records.
(ii) Provide representation to the Defense Privacy Board Legal Committee.
(iii) Advise the Defense Privacy Office on the status of DLA privacy litigation.
(3) The DLA Chief Information Office (J-6) will formulate and implement protective standards for personal information maintained in automated data processing systems and facilities.
(b) The Heads of DLA Primary Level Field Activities (PLFAs) will:
(1) Ensure that the collection, maintenance, use, or dissemination of records of identifiable personal information is in a manner that assures that such action is for a necessary and lawful purpose; that the information is timely and accurate for its intended use; and that adequate safeguards are provided to prevent misuse of such information.
(2) Designate a Privacy Act Officer to serve as the principal point of contact on privacy matters.
(3) Ensure the internal operating procedures provide for effective compliance with the Privacy Act.
(4) Establish training programs for all individuals with public affairs duties, and all other personnel whose duties require access to or contact with systems of records affected by the Privacy Act. Initial training will be given to new employees and military members upon assignment. Refresher training will be provided annually or more frequently if conditions warrant.

Code of Federal Regulations

[DLAR 5400.21, 51 FR 33595, Sept. 22, 1986, unless otherwise noted. Redesignated at 56 FR 57803, Nov. 14, 1991, as amended at 66 FR 41781, Aug. 9, 2001]