511.73—Grantee records.
(a) Records to be maintained.
Each grantee shall maintain records as specified by HUD that clearly document its performance under each requirement of this part. States distributing rental rehabilitation grant amounts to State recipients shall also ensure that their recipients maintain such records to document each recipient's performance. The records required by this section shall, at a minimum, include the following:
(ii)
Tenants moving from and (initially after rehabilitation) into projects assisted under this part;
(iii)
Applicants for tenancy within 90 days following completion of rehabilitation assisted under this part; and
(3)
Data indicating the race and ethnicity of households displaced as a result of program activities, and, if available, the address and census tract of the housing units to which each displaced household relocated.
(b) Retention of records.
Records required to be maintained under paragraph (a) of this section shall be retained for a period of three years from the date of final closeout of the rental rehabilitation grant.
(c) Public disclosure.
Documents relevant to a grantee's Program Description shall be made available for public review upon request at the grantee's office during normal working hours.
(d) Federal access to records.
The Secretary, the Inspector General of HUD, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to all books, accounts, reports, files, and other papers or property of grantees, State recipients, and their contractors pertaining to rental rehabilitation grant amounts for the purpose of making surveys, audits, examinations, excerpts, and transcripts. Grantees or, where applicable, State recipients shall ensure that their agreements with owners require the owners to provide similar access to their records pertaining to the use of rental rehabilitation grant amounts.
(Approved by the Office of Management and Budget under control number 2506-0080)