CFR > Title 22 - Foreign Relations > CHAPTER I—DEPARTMENT OF STATE > SUBCHAPTER G—PUBLIC DIPLOMACY AND EXCHANGES (parts 61 to 67) > PART 62—EXCHANGE VISITOR PROGRAM > SUBPART A—General Provisions (§62.1 to §62.17) > 62.12—Control of Forms DS-2019.

62.12—Control of Forms DS-2019.

Forms DS-2019 shall be used only for authorized purposes. To maintain adequate control of Forms DS-2019, responsible officers or alternate responsible officers shall:
(a) Requests. Submit written requests to the Department of State for a one-year supply of Forms DS-2019, and allow four to six weeks for the distribution of these forms. The Department of State has the discretion to determine the number of Forms DS-2019 to be sent to a sponsor. The Department of State will take into consideration the current size of the program and the projected expansion of the program in the coming 12 months. If requested, the Department of State will consult with the responsible officer prior to determining the number of Forms DS-2019 to be sent to the sponsor. Additional forms may be requested later in the year if needed by the sponsor.
(b) Verification. Prior to issuing Form DS-2019, verify that the exchange visitor:
(1) Is eligible, qualified, and accepted for the program in which he or she will be participating;
(2) Possesses adequate financial resources to complete his or her program; and
(3) Possesses adequate financial resources to support any accompanying dependents.
(c) Issuance of Form DS-2019. Issue the Form DS-2019 only so as to:
(1) Facilitate the entry of a new participant of the exchange visitor program;
(2) Extend the stay of an exchange visitor;
(3) Facilitate program transfer;
(4) Replace a lost or stolen Form DS-2019;
(5) Facilitate entry of an exchange visitor's alien spouse or minor unmarried children into the United States separately;
(6) Facilitate re-entry of an exchange visitor who is traveling outside the United States during the program;
(7) Facilitate a change of category when permitted by the Department of State; and
(8) Update information when significant changes take place in regard to the exchange visitor's program, such as a substantial change in funding or in the location where the program will take place.
(d) Safeguards. (1) Store Forms DS-2019 securely to prevent unauthorized use;
(2) Prohibit transfer of any blank Form DS-2019 to another sponsor or other person unless authorized in writing (by letter or facsimile) by the Department of State to do so;
(3) Notify the Department of State promptly by telephone (confirmed promptly in writing) or facsimile of the document number of any completed Form DS-2019 that is presumed lost or stolen or any blank Form DS-2019 lost or stolen; and
(4) Forward the completed Form DS-2019 only to an exchange visitor, either directly or via an employee, officer, or agent of the sponsor, or to an individual designated by the exchange visitor.
(e) Accounting. (1) Maintain a record of all Forms DS-2019 received and/or issued by the sponsor;
(2) Destroy damaged and unusable Form DS-2019 on the sponsor's premises after making a record of such forms (e.g. forms with errors or forms damaged by a printer); and
(3) Request exchange visitors and prospective exchange visitors to return any unused Form DS-2019 sent to them and make a record of Forms DS-2019 which are returned to the sponsor and destroy them on the sponsor's premises.